THE ORGANISATION:
The Irish Advocacy Network Ltd is an island-wide, independent, mental
health organisation led by people with personal experience of mental
health difficulties. Our services promote recovery by offering
advocacy, information and support to clients. Our ultimate aim is to
enable people with mental health difficulties to self-advocate; in
other words supporting them in having their voice heard, grow in
confidence and claim their rights.
The Irish Advocacy Network Ltd is one of very few organisations in
Ireland involved in mental health whose purpose was determined by
people with mental health problems. To ensure a quality service and
remain true to our roots, it is essential that our advocacy staff
successfully complete specialist training designed by people with
mental health difficulties.
PURPOSE OF THE ROLE:
The main purpose of the role is to take ownership of the efficient day
to day operations of the office through the effective provision of
office administrative duties while providing support in a confidential
manner to the CEO and the senior management team.
KEY DUTIES & RESPONSIBILITIES:
_OFFICE SUPPORT_
* Assist with the smooth day-to-day office operations including
devising and maintaining office systems, including data management,
record keeping and filing;
* Update administrative and other policies when required;
* Liaise with staff, our HR provider and other providers to support
the CEO and senior management team with the effective administration
in relation to recruitment of staff;
* Receive and screen telephone calls and correspondence before
managing, responding, delegating or forwarding as appropriate;
* Support the management of costs and efficiencies associated with
office management ? photocopying, stationery, telephone, IT;
* Maintain insurance details for both staff and the Organisation
ensuring all policies are up to date.
* Support the CEO and Head of Services with the handling of queries
and requests appropriately, confidentially and in a timely manner with
staff and external stakeholders;
* Support the CEO and Head of Services with the management of
documentation as required including the preparation and editing of
correspondence, reports and presentations;
* Support the Organisation in relation to compliance activities
including the Charities Governance Code, the Annual Report and other
statutory submissions;
* Prepare documents including agendas and board packs as required
for board members and board meetings;
* Carry out ad-hoc projects under the direction of the CEO and Head
of Services.
_DIARY, TRAVEL AND MEETINGS / EVENT MANAGEMENT_
* Support the management of the CEO and Head of Services? diaries,
including the booking of appointments with staff, external
stakeholders, vendors, board and relevant contacts, ensuring that
diaries are kept up-to date and all documentation (previous minutes,
agendas, presentations etc.) is prepared and circulated in advance;
* Make arrangements for meetings, events and training including
travel, facilities and accommodation.
* Production of itineraries for CEO, board members and staff
including advanced bookings and payments of accommodation in line with
company policies;
* Attend all management meetings and record minutes;
* Attend meetings as required to support the CEO and the Head of
Services.
_FINANCIAL ADMINISTRATION_
* Liaise with the Finance Manager in a timely manner providing
required information to enable the production of management accounts
and the timely management of payroll and associated responsibilities;
* Prepare and issue sales invoices once approved;
* Manage and analyse petty cash and expenses forms;
* Support board members in completing expense claims as required;
* Support the finance function in relation to Audit administration
where required;
* Track and report on a monthly basis all staff annual leave, sick
leave and other statutory leave.
LOCATION: Dublin based role
THIS ROLE REQUIRES EXCELLENT JUDGMENT AND THE ABILITY TO DEAL WITH
CONFIDENTIAL INFORMATION.
_This job description is intended as a summary of the primary
responsibilities and qualifications for this position. The job
description is not intended as inclusive of all duties an individual
in this position might be asked to perform or that may be required to
do either now or in the future._
_IRISH ADVOCACY NETWORK IS AN EQUAL OPPORTUNITIES EMPLOYER_
HOW TO APPLY:
Email Curriculum Vitae and Cover Letter to **Apply on the website**
OR post it to the below address to arrive no later than 1pm on Friday
**Apply on the website**th November **Apply on the website**.
POSTAL ADDRESS:
Adare Human Resource Management
2nd Floor, **Apply on the website** Temple Grove House, Temple Road,
Blackrock, Co. Dublin
A**Apply on the website** R8Y9
CLOSING DATE FOR APPLICATIONS IS 1PM ON FRIDAY **APPLY ON THE
WEBSITE**TH NOVEMBER **APPLY ON THE WEBSITE**.
TITLE: OFFICE ADMINISTRATOR
THE ORGANISATION:
The Irish Advocacy Network Ltd is an island-wide, independent, mental
health organisation led by people with personal experience of mental
health difficulties. Our services promote recovery by offering
advocacy, information and support to clients. Our ultimate aim is to
enable people with mental health difficulties to self-advocate; in
other words supporting them in having their voice heard, grow in
confidence and claim their rights.
The Irish Advocacy Network Ltd is one of very few organisations in
Ireland involved in mental health whose purpose was determined by
people with mental health problems. To ensure a quality service and
remain true to our roots, it is essential that our advocacy staff
successfully complete specialist training designed by people with
mental health difficulties.
PURPOSE OF THE ROLE:
The main purpose of the role is to take ownership of the efficient day
to day operations of the office through the effective provision of
office administrative duties while providing support in a confidential
manner to the CEO and the senior management team.
KEY DUTIES & RESPONSIBILITIES:
_OFFICE SUPPORT_
* Assist with the smooth day-to-day office operations including
devising and maintaining office systems, including data management,
record keeping and filing;
* Update administrative and other policies when required;
* Liaise with staff, our HR provider and other providers to support
the CEO and senior management team with the effective administration
in relation to recruitment of staff;
* Receive and screen telephone calls and correspondence before
managing, responding, delegating or forwarding as appropriate;
* Support the management of costs and efficiencies associated with
office management ? photocopying, stationery, telephone, IT;
* Maintain insurance details for both staff and the Organisation
ensuring all policies are up to date.
* Support the CEO and Head of Services with the handling of queries
and requests appropriately, confidentially and in a timely manner with
staff and external stakeholders;
* Support the CEO and Head of Services with the management of
documentation as required including the preparation and editing of
correspondence, reports and presentations;
* Support the Organisation in relation to compliance activities
including the Charities Governance Code, the Annual Report and other
statutory submissions;
* Prepare documents including agendas and board packs as required
for board members and board meetings;
* Carry out ad-hoc projects under the direction of the CEO and Head
of Services.
_DIARY, TRAVEL AND MEETINGS / EVENT MANAGEMENT_
* Support the management of the CEO and Head of Services? diaries,
including the booking of appointments with staff, external
stakeholders, vendors, board and relevant contacts, ensuring that
diaries are kept up-to date and all documentation (previous minutes,
agendas, presentations etc.) is prepared and circulated in advance;
* Make arrangements for meetings, events and training including
travel, facilities and accommodation.
* Production of itineraries for CEO, board members and staff
including advanced bookings and payments of accommodation in line with
company policies;
* Attend all management meetings and record minutes;
* Attend meetings as required to support the CEO and the Head of
Services.
_FINANCIAL ADMINISTRATION_
* Liaise with the Finance Manager in a timely manner providing
required information to enable the production of management accounts
and the timely management of payroll and associated responsibilities;
* Prepare and issue sales invoices once approved;
* Manage and analyse petty cash and expenses forms;
* Support board members in completing expense claims as required;
* Support the finance function in relation to Audit administration
where required;
* Track and report on a monthly basis all staff annual leave, sick
leave and other statutory leave.
LOCATION: Dublin based role
THIS ROLE REQUIRES EXCELLENT JUDGMENT AND THE ABILITY TO DEAL WITH
CONFIDENTIAL INFORMATION.
_This job description is intended as a summary of the primary
responsibilities and qualifications for this position. The job
description is not intended as inclusive of all duties an individual
in this position might be asked to perform or that may be required to
do either now or in the future._
_IRISH ADVOCACY NETWORK IS AN EQUAL OPPORTUNITIES EMPLOYER_
HOW TO APPLY:
Email Curriculum Vitae and Cover Letter to **Apply on the website**
OR post it to the below address to arrive no later than 1pm on Friday
**Apply on the website**th November **Apply on the website**.
POSTAL ADDRESS:
Adare Human Resource Management
2nd Floor, **Apply on the website** Temple Grove House, Temple Road,
Blackrock, Co. Dublin
A**Apply on the website** R8Y9
CLOSING DATE FOR APPLICATIONS IS 1PM ON FRIDAY **APPLY ON THE
WEBSITE**TH NOVEMBER **APPLY ON THE WEBSITE**.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
